I acknowledge that the information contained herein is confidential and, pursuant to the Privacy Act, will only be strictly used by Creators Educational Trust t/a Atmosphere Kids to effectively care for my child, and not be used for distribution for any other purposes. Your information may be viewed by the Ministry of Social Development and financial auditors for our OSCAR programme.
HOURS OF OPERATION Hautapu: - After school care programme operates from 2.30pm until 5.30pm. - Holiday programme operates from 7.30am until 5.30pm. Rotokauri: - Before school care programme operates from 6.45am until 8.30am. - After school care programme operates from 3.00pm until 5.30pm. - Holiday programme operates from 7.30am until 5.30pm. Rifle Range: - Before school care programme operates from 6.45am until 8.30am - After school care programme operates from 3.00pm until 5.30pm. - Holiday programme operates from 7.30am until 5.30pm.
LATE PICK UP FEES If you collect your child/ren outside of our opening hours you will be charged a fee of $1 per minute.
ABSENCE Once your child/ren is enrolled we expect him/her to be at the programme unless we have been notified by the parent/caregiver. If you notify us of your child/ren's absence 24 hours prior to the commencement of the programme you will receive a 50% discount (this only applies to before and after school care). SIGNING IN AND OUT Authorised people will need to sign their child/ren in and out each day at the centre. Failing to do so will result in staff signing him/her out on your behalf and you will be charged till 5.30pm. Parents will need to sign, at a later stage, for any child/ren that a staff member has signed for on their behalf (whether pre-arranged or not). WINZ SUBSIDIES Creators Educational Trust t/a Atmosphere Kids require you to pay your fees in full until WINZ subsidy confirmation is received by the centre manager directly from WINZ. I agree to cover any additional costs that are not covered by WINZ.
PHOTOGRAPH AND VIDEO PERMISSION If you select yes on AimyPlus for photo's or video's of your child/ren to be tagged these may also be used for social media and marketing material in the future by Creators Educational Trust t/a Atmosphere Kids. COMPLAINTS The programme has a complaints procedure. Should you have any problems please approach the centre manager, Trust coordinator or if necessary, a member of the Trust Board and they will be happy to assist you. To get in contact with them, please call our head office at 0800 CREATORS (0800 2732 8677). If you wish to raise a serious concern or report any serious matter, contact the Ministry of Vulnerable Children, Oranga Tamariki at 0508 FAMILY (0508 326 459).
SICK CHILDREN If your child/ren is sick please refrain from sending him/her along to the programme as we do not have medical facilities to care for them. Children that become ill during programme hours may be isolated from other children if needed and parents will be contacted to collect them.
MEDICATION If your child/ren carry any medication with them all information needs to be given with the enrollment form. If the centre manager require more information they will get in contact with you. Any medication that needs to be administrated to your child/ren during programme hours will be recorded and parents will need to sign the medication release form.
EMERGENCY PROCEDURES In the event of a centre emergency I understand that staff will firstly ensure safety of all children before contacting parents. In a civil defense emergency the staff will remain at the centre until all children are collected unless instructed otherwise by the authorities.
ACCIDENTS I hereby give my permission for the centre staff to treat my child should a minor accident occur. In case of a serious accident involving my child/ren I understand an ambulance may be called before I am notified.
FEES To retain a regular booking payment is required a week in advance. OVERDUE ACCOUNTS Any account unpaid after 90 days will be sent to a debt collection agency. If this occurs any costs associated with this collection of payment will be your own responsibility.
DISENROLMENT FOR BEFORE AND AFTER SCHOOL CARE At least two weeks notice (in writing) is required should your child/ren be leaving permanently and all outstanding fees are to be paid in full.
FAMILY DISCOUNTS Families that have two or more children enrolled at the same centre will recieve a 10% discount for the second and any consecutive children.
DISCOUNTS FOR HOLIDAY PROGRAMME To receive any discount your enrolment must be recieved prior to the commencement of the programme and the following criteria also needs to be met: Privately paying families:
- You must have no outstanding balance on your account. - Fees must be paid in full two weeks prior to the holiday programme commencing.
For our WINZ Subsidised families: - You must have no outstanding balance on your account. - Your “WINZ confirmation form” need to be returned to your centre manager two weeks prior to the holiday programme commencing - If you are a family who receive full cost cover from WINZ for our fees, you will not be eligible for discount. - If you receive part subsidy from WINZ then you will still need to pay the difference (if there is any) between discounted rate and your WINZ payment. - Any overpayment from WINZ will not be credited. If the criteria is not met discount will be void and you will be charged the full amount per day. All cancellations must occur 14 days prior to recieve a full refund or 7 days prior to recieve a 50% refund. Any cancelations after 7 days prior to programme comencement will be charged the full weekly or day rate without any discounts.
CAMP If Atmosphere Kids runs a camp it will take place during the school holidays. Location, time and date will be made available to parents 4 weeks before the start of the schooli holidays the camp is set to take place in. Transport safety will follow the same safety rules as our normal holiday programme. By enrolling your child/ren in the camp you agree for them to be transported to and from camp and any activities. Sleeping areas will be split based on gender and there will be staff of both genders to supirvise the children during the night. All Risk assesment forms will be available for parents on request. CHILD SAFETY The programme has a detailed child protection policy, which includes the reporting of any suspected child abuse or concerns to the Ministry of Vulnerable Children, Oranga Tamariki.
EXCURSIONS When children are taken on an offsite activity parents will be notified by the centre manager. Children will travel in vehicles, with current warrant and registration, with fully licensed drivers. Seatbelts will be worn at all times and booster seats will be used by children 7 years or younger.
CHANGE OF DETAILS I acknowledge that it is my reponsibility to update my profile with any change of personal details as they occur.
POLICIES AND PROCEDURES If you wish to view our Policies and Procedures, which contains our health and safety protocol, complaints procedure and employment practices etc, please get in contact with your centre manager.
